Many businesses struggle with an inefficient, paper-heavy accounts payable (AP) process. This can lead to lost invoices, manual data entry, approval delays, and errors leading to overpayments or missed VAT reclaims. That’s where a robust, cloud-based AP automation solution can make all the difference. 

Benefits of Profitsflow APS

1. Substantial Cost and Time Savings

Manual invoice processing carries hidden costs: printing, postage, storage, and countless hours of staff time spent tracking, approving, and entering data. We estimate that with Profitsflow APS automation your business can reduce invoice-processing costs by up to 70–80%. Further, a fully automated system eliminates repetitive tasks. This helps to free up finance teams to focus on strategic work rather than repetitive admin tasks.

2. Improved Accuracy and Reduced Risk

Human error is inevitable when data is entered manually. Typos, incorrect coding, duplicate entries, or lost paperwork all occur regularly. Automation dramatically reduces these risks by capturing invoice data automatically, matching it against GRN’s and validating details before posting. This precision helps avoid unnecessary overpayments, duplicate payments, and ensures correct VAT handling.

3. End-to-End Visibility & Real-Time Financial Control

One of the biggest advantages of an automated AP system is transparency. With dashboards showing invoice status, payment due dates, outstanding liabilities, and cashflow forecasts, your team can make informed decisions quickly. With Profitsflow APS there is no more digging through filing cabinets or hunting for lost emails. Everything is centralised, searchable, and accessible remotely.

How does Profitsflow APS Work?

• Suppliers email their invoices to your designated Profitsflow APS email account.
• Data is extracted, coded, processed, distributed, and stored.
• Profitsflow APS updates your accounts package, reconciling invoices with statements. Unreceived invoices are flagged, and all documents are held securely.

One of the major benefits of Profitsflow APS is that it can be up and running in as little as 4 weeks. This means that you can automate and transform your entire accounts payable department in just a month.

Features of Profitsflow APS

1. Price Watch
2. Purchase Order Matching
3. GRN Matching
4. Statement Reconciliation
5. Delivery Confirmation
6. Dashboard Screen
7. Document Tracking
8. Full Knowledge Approval
9. Nominal Ledger Coding
10. Issue Checking
11. Search and Storage